BEE50 OP55/W

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Notice relating to Your personal data (privacy) ordinance

Art. 13 GDPR – General Data Protection Regulation – EU / 2016/679

Dear Customer,

We inform you that for the establishment and execution of contractual relations with you in progress, our company is in possession of your data, also acquired verbally, directly or through third parties, some of which could be qualified as personal by GDPR UE 679/2016. In accordance with this Regulation, we therefore invite you to carefully read the following information.

Nature of the processed data: We process your personal, fiscal, economic data necessary for the performance of existing or future contractual relationships.
Purpose of processing and data retention period of the data: Your data are processed for the entire duration of the contractual relationship and possibly later, on the basis of contractual requirements or following the fulfilment of legal and tax obligations in order to effectively manage the financial and commercial relationships. They will be kept in accordance with the current legislation.
Processing methods: The data processing is done through the use of tools and procedures suitable to ensure security and confidentiality and can be carried out either by paper or through the help of automated information technology means, suitable to store, manage and transmit the data themselves.
Obligation or right to provide data: With regard to the data that we are obliged to know, their non-conferment by you implies the impossibility to establish or continue the relationship, in the limits in which such data are necessary for the execution of the same.
Scope of knowledge of your data: The following categories of subjects may become aware of your data: Data Controller, Data Processor and people authorized of the treatment appointed in writing by the undersigned company, partners, accounting and invoicing staff, commercial employees, our consultants as external managers and within the limits necessary to carry out their duties at our organization (after our letter of assignment and / or stipulation of a contract that imposes the duty of confidentiality and security) as well as subjects who need access to your data for legal advice, with the purpose of helping the relationship between you and us, such as the execution of contracts in place, within the limits strictly necessary to carry out the auxiliary tasks entrusted to them.
Communication and circulation: Your data will not be spread by us to indeterminate subjects; they may also be communicated, for reasons of their respective and specific competence, to Bodies and in general to any public or private body with respect to which there is an obligation for us (or faculty recognized by law or secondary or community legislation) or need for communication.
Your rights: Articles from 15th to 22nd of GDPR UE 679/2016 grant you specific rights. In particular, you can obtain confirmation of the existence or non-existence of personal data concerning you, the cancellation, transformation in anonymous form or blocking of data processed in violation of the law, as well as updating, amendment or, if there is an existing interest, integration or return in an interoperable format of the data. You will be able to object, for legitimate reasons, to the treatment itself and you can present a complaint with the competent authority on the matter.

Furthermore, in case of violation of personal data, the same violation will be notified to the supervisory authority within the terms provided for by art. 33 of the GDPR UE 679/2016. If this violation is likely to present a high risk for the rights and freedoms of the interested party, the same violation will be notified to you under the conditions and within the terms provided for by art. 34 of the GDPR UE 679/2016.

Your data will however be deleted from our databases after 10 years of non-use of the same. Use is intended for purposes related to relations with you that have occurred and / or for legal purposes.

We kindly ask you to promptly notify SPOTLIGHT of any changes to your personal data.

Data controller: Spotlight s.r.l. Responsible for processing: The Legal Representative

GENERAL TERMS AND CONDITIONS OF SALE

Art. 1 – Introduction

The hereby document provides the General Terms and Conditions concerning the Sale of Goods, referred to material and instruments for professional lighting, provided by SPOTLIGHT S.r.l., for both entertainment and architecture purposes.

The Specific Conditions of each Sale (such as, price, delivery timing, payment timing, type and quantity of the Goods for each single Sale) are all indicated in the Offer and/or Agreement of Sale, which also lists the set of Contractual Documentation to which the hereby General Terms and Conditions of Sale belong to.

Possible further General Terms and Conditions and/or Specific Conditions of Sale proposed by the Buyer and contained in the documentation originating from the Buyer, if contrasting with the hereby Conditions, by means of amendments or additions, shall be considered as not affixed, unless specifically approved in writing by the Seller.

Art. 2 – Definitions

Other than terms and expressions defined in the following paragraphs of the hereby General Terms and Conditions of Sale, the terms below shall have the meanings that follow:

Seller: SPOTLIGHT S.l.r.;

Buyer: the entity that undertakes to purchase goods described in the hereby Contract;

Parties: the Seller and the Buyer;

Offer/Agreement of Sale: the documents issued by the Seller and containing the Specific Conditions of Sale to which the hereby General Terms and Conditions of Sale are enclosed;

Order: the document issued by the Buyer;

Goods: goods subject of the Sale, as indicated in the Offer/Agreement of Sale;

Sale: the subject of the Offer/Agreement of Sale;

Contractual Documentation: the set of documents, which, along with the Order, Offer/Agreement of Sale, General Terms and Conditions of Sale, contains all of the provisions, rules and standards according to which the Sale shall comply;

Third Parties: any legal entity and/or person and/or entity different from the Buyer and Seller.

Art. 3 – Subject

The Buyer undertakes to purchase from the Seller the Goods specified in the Order attached to the hereby General Terms and Conditions of Sale.

Art. 4- Prices

The agreed prices indicated in the Offer/Agreement of Sale, unless differently specified by a subsequent agreement signed by the Parties, are to be intended as fixed and invariable, VAT excluded; said Prices are not comprehensive of any other tax, duty or right, nor of any further cost, which might not explicitly result as burden of the Buyer.

Furthermore, the Prices do not include, unless differently specified in the Offer/Agreement of Sale, expenses concerning the packaging and delivery, VAT, and all other services connected to the mentioned activities.

Art. 5 – Completion of the Sale

5.1.1 The obligation is considered effective when, following the receipt of the Offer, the Buyer has sent the Seller a copy of the Offer and General Terms and Conditions of Sale, signed for acceptance (by fax, certified mail, documented phone call or e-mail) , within 30 (thirty) days from its receipt. Said term extends the validity of the economic conditions also to the Agreement of Sale, but not necessarily to the delivery time of the Offer, which shall be verified at the exact time of completion of the Agreement of Sale.

5.1.2 The Sale is considered effective when, upon receipt of the Agreement of Sale, the Buyer has sent the Seller a copy of the Agreement of Sale and General Terms and Conditions of sale, signed for acceptance (by fax, certified mail, documented phone call or e-mail) within 3 (three) days from its receipt. It is understood that if the General Terms and Conditions of Sale have been accepted in compliance with the timing and terms provided for by art. 5.1.1., said acceptance is valid also under the hereby article, without having to return them once again.

5.2 After the terms set forth in par. 5.1, without the Seller having received any acceptance in the modalities provided for by the same art. 5.1, the Sale shall be considered not executed, hence, no obligations between the Parties shall arise.

5.3 The Sale Agreement shall be considered not executed if the Seller does not receive the hereby General Terms and Conditions of Sale, duly signed for acceptance, in the modalities provided for by art. 5.1..

Art. 6 – Delivery of the Goods

6.1 Delivery of the Goods is ex works and all Goods are delivered at the sole risk of the Buyer, regardless whom the final receiver of the delivery.

6.2 Unless agreed differently in writing by the Parties, the Buyer shall bear all costs concerning transportation, delivery and taking-over of the Goods.

Art. 7 – Seller’s Warrantee

7.1 The Seller shall provide warranty of the sold Goods for 3 (three) years.

7.2 The Seller shall guarantee availability of spare parts for the sold Goods for 5 (five) years. In particular, the Seller guarantees availability of spare parts which are identical or alternative to the originals, in the sense that – in any case – any spare part shall guarantee same or better performances than the original ones.

7.3 Any defect of the Goods shall be declared, by fax or certified mail, by the Buyer no later than 8 (eight) days from receipt of the Goods.

7.4 The Seller’s warranty refers exclusively to defects, which may occur during normal and proper use of the Goods as indicated in the user’s guide.

7.5 In particular, the warranty does not apply to defects which are direct or indirect consequence of defective maintenance or defective installation performed by the Buyer, or as a consequence of modifications which were not previously authorized by the Seller, or as a consequence of repairs which were not performed according to the best practice by the Buyer. The hereby warranty is also excluded for defects which are consequence of the natural deterioration of the Goods.

7.6 The terms of warranty as in point 7.1 and 7.2 above apply only to the Goods manufactured by Spotlight and to the Goods bearing SPOTLIGHT trademarks. For all the other sold Goods, the terms and conditions under Section 1495 of the Civil Code will apply.

Art. 8 – Liability for damages and Safeguard clause

8.1 Within the limits of the applicable Laws, the Buyer exonerates the Seller for any liability for damages, which may occur to Third parties following the Sale.

8.2 The Buyer shall indemnify and hold harmless the Seller for any damage, loss, expense or liability, which may be attributed to the Seller –directly or indirectly- as a consequence of third parties’ claims referred to commissive and omissive conducts that violate the obligations entered to by the Buyer, by means of the acceptance of the hereby General Terms and Conditions of Sale and/or violate any present or future Law and regulation.

Art. 9 – Express Termination Clause

The Parties accept that the Sale Agreement may be terminated by the Seller, on grounds of art. 1456 of the Italian Civil Code, in the following cases:

If the Buyer shall fail to pay the whole price of the Goods or part of the whole price at the deadline of one of the single instalments (the latter in case of payment by instalments);

If the Buyer shall become insolvent or bankrupt or should be subject to insolvency procedures before the payment of the entire price of the Goods (in case of payment by instalments);

Art. 10 – Retention of Title

10.1 The Sale subject of the Contract is executed in retention of the Title of the Goods, hence the property of such Goods shall be of the Seller until the entire payment of the price has occurred, accordingly to what is established by art. 1523 of the Italian Civil Code. In any case, all risks connected to the Goods are borne by the Buyer until delivery of the Goods.

10.2 Until transfer of the ownership of the Goods, the Buyer shall not transfer or in any case dispose of the Goods without prior consent of the Seller.

Art. 11 – Invoicing Modalities

11.1 The invoices shall be made in the name of and addressed to the Buyer and shall display reference details of the Order and the Offer/Agreement of Sale, position, codes, description of the Sale, prices and agreed amounts, Social Security number (Codice Fiscale), VAT number (Partita IVA), all elements which are deemed necessary to proceed with the payments of the amounts.

11.2 Applicable fiscal regime. The invoices issued by the Seller shall be subject to the applicable fiscal regime present at the time of the operation.

11.3 Information for export. In case of Sales destined to foreign Clients and/or foreign Construction sites, the Buyer shall promptly inform the Seller of all information necessary in order to obtain the export/import permits in the Country of destination and, furthermore, all details necessary to complete the pro-forma invoices. In case of failure to fulfil said obligation, the Buyer shall be held directly liable of the subsequent damages: hence, the Seller shall have the power to apply a monetary penalty on the Buyer. Any possible export rights which shall be reimbursed and any other right and/or benefit connected to the former, fall within the exclusive competence of the Buyer.

11.4 Goods under Approval: Invoicing concerning merchandise, which has been delivered for approval shall occur at the deadline of 30 (thirty) days from the date on which the transportation document had been issued. Said deadline shall be extended to 45 (forty-five) days for foreign markets. All extensions of the deadline shall be agreed upon with the Seller during the negotiation of the Offer/Agreement of Sale for Goods under approval. In case of invoicing failure within the prescribed deadlines, for any reason, said invoicing shall anyhow occur according legal terms at 1 (one) year from the date on which the transportation document had been issued. The material delivered back within the established terms, shall be examined in the Seller’s laboratories, and the Seller may charge in the Invoices all expenses for repair or impossibility to recover the material, unless agreed differently with the Buyer.

Art. 12 – Return of Goods

12.1 For all Goods that do not meet the agreed standards, the Buyer must contact the Seller in order to find an agreement to overcome the non-compliance of the Goods.

12.2 For all defective Goods, the Buyer must contact the Seller or its local help center in order to evaluate a possible authorized maintenance operation and/or in loco repair.

12.3 If the in loco repair operation should not be possible or, if anyhow authorized the operation resulted unsuccessful, the Buyer shall request the Seller’s authorization to return the Goods directly in loco. If authorized, said return shall be at the Buyer’s expenses. The Seller shall previously authorize any possibly different delivery condition.

12.4 After having received the Goods and performing all tests, the Seller –in case he shall deem the Goods to be perfectly functioning- shall invoice to the sender a forfeit amount of €50.00.

12.5 All defective Goods, which have been authorized to be returned, shall be delivered in their original packaging or in any other packaging, which guarantees an adequate protection of the Good.

12.6 The defective Good covered by the warranty must not be disassembled nor altered without the previous consent of the Seller, under the penalty of invalidating the warranty.

12.7 The Seller reserves the right to verify the validity of the warranty and shall eventually charge the repair costs to the applicant, unless differently agreed by the Parties.

12.8 The Seller shall not accept the Goods in the following cases:

if unsold or obsolete

if they are missing the necessary and/or agreed authorizations mentioned above

if transportation documentation or any document requested by Law is missing

Art. 13 – Payments

Art. 13.1 Each Order shall be paid as set forth in the pertaining Order/Agreement of Sale and/or Invoice.

13.2 In case the Buyer should delay any payment, unless said delay is not to be attributed to his/her sole fault, the Seller shall be entitled –following a written communication which shall be promptly sent to the Buyer- to receive default interests at the rate provided for by Legislative Decree 9.10.2002, as amended by Legislative Decree n. 192, 9 November 2012. The interests shall apply starting from the first day following the payment deadline.

Art. 14 – Jurisdiction

Any matter, which shall arise from or be connected to the interpretation, execution or termination of the Contract and the General Terms and Conditions of Sale, shall be of the exclusive jurisdiction of the Court of Milan.

BEE50 OP55/W

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